People Operations & Payroll Administration Specialist

UpSlide is the document production layer for financial services .

We orchestrate LLMs, machine learning, and workflow agents within Microsoft 365 to deliver reliable, quality outputs in the most efficient and cost-effective way. As a Microsoft Solutions Partner , with 14+ years supporting financial services teams, we bring together expertise from the tech, finance and design fields to help clients like KPMG, BNP Paribas, Rothschild & Co. boost productivity while improving brand consistency across their corporate documents.

We are a certified B Corporation , upholding the belief that businesses should have a positive impact on society.

Our values ✨

Our values guide our approach to work and are at the heart of our recruitment process. To join our team, we look for individuals who value:

• Excellence: We think that every detail counts, and we place great importance on the quality of our deliverables.
• Trust: We are passionate, committed, and free to act with autonomy.
• Happiness at work: We enjoy looking on the bright side and we share our enthusiasm with our colleagues and clients.

The team 🧑‍🤝‍🧑

You'll be joining the People Ops team, reporting to the Head of People Operations, alongside a Senior Payroll Specialist and a Project Manager. Together, you'll drive HR administration, payroll, and process transformation across a 200-employee, multi-country scope.

Team goals 🎯

• Build a reliable, well-documented People Ops foundation (Lucca, processes, payroll) that scales with UpSlide's headcount and geographic footprint
• Deliver a smooth, professional onboarding and offboarding experience across all our markets, protecting UpSlide's employer brand and legal compliance
• Free up the Senior Payroll Specialist and Head of Ops to focus on higher-value payroll and strategic HR work by owning day-to-day administration end to end

Your responsibilities 🖋️

HR Administration & Employee Lifecycle – 35%

• Own new-hire processes end to end (liaising with the Talent Acquisition team, contracts, health insurance, Swile, complete administrative file)
• Independently manage departures (end-of-contract documents, final settlement, certificates, checklists)
• Ensure the reliability and continuous upkeep of employee records in Lucca (HRIS)
• Administer employee benefits (health insurance, provident scheme, mobility benefits, meal vouchers)
• Contribute to preparing variable payroll elements and pre-payroll checks (working alongside the Senior Payroll Specialist)

Onboarding / Offboarding Coordination – 25%

• Organize and coordinate the global onboarding process (scheduling, tools, integration journey, interface with the Talent Acquisition team and managers)
• Act as the operational point of contact for new hires during their first months
• Structure and strengthen offboarding processes (multi-country), ensuring documentation compliance

3. Employee HR Support – 25%

• Handle employee requests through the ticketing tool (certificates, HR documents, questions on internal policies)
• Contribute to keeping HR documentation, templates, and processes up to date on Notion
• Take part in global HR reporting and audits (data reliability, document preparation)

4. Finance Administration Support – 15%

• Review expense reports (accuracy, compliance with internal policies)
• Provide administrative support to the Finance team (supporting documents, various filings)
• Contribute to the proper administrative management of company-funded benefits

You will also take part in the company's internal life and may be involved in cross-functional HR transformation projects (process redesign).

Your goals ⚡

• In your first 3 months, you will fully ramp up on our tools and stakeholders (Lucca, ticketing tool, Notion, Talent Acquisition, Finance), and take ownership of onboarding/offboarding coordination for new joiners and leavers.
• By 6 months, you will independently manage the full employee lifecycle administration (arrivals, departures, benefits) across our multi-country scope, with reliable, up-to-date records in Lucca.
• By 9 months, you will have contributed to at least one cross-functional HR transformation project (e.g. process redesign or payroll upgrade), and be a trusted point of contact for employees and the Finance team alike.