Project Finance Support

1. Statement of Work (SOW) Management

• Draft and prepare Statements of Work (SOWs) based on project requirements, scope, deliverables, and timelines.
• Coordinate with hiring managers and finance teams to gather required inputs for SOW creation.
• Ensure SOWs include accurate cost estimates, billing structures, milestones, and payment terms .
• Track SOW approvals, revisions, and renewals .
• Maintain a centralized repository of all approved SOW documents.

2. Financial & Resource Tracking

• Create and maintain project finance trackers to monitor:
• Budget allocation
• Actual spend vs forecast
• Vendor costs
• Resource utilization
• Update trackers regularly to reflect project financial status and budget consumption .
• Identify and flag budget variances or potential overspending .

3. Cross-Team Coordination

• Support teams under the hiring manager by consolidating project financial data.
• Act as a coordination point between:
• Finance team
• Hiring manager (Direct reporting)
• Ensure consistent financial reporting and documentation standards across teams.

4. Reporting & Dashboard Management

• Prepare weekly or monthly financial reports for leadership.
• Maintain dashboards showing:
• SOW status (draft / approved / expired)
• Budget utilization
• Provide insights to help the hiring manager track project financial health .

5. Compliance & Documentation

• Ensure SOWs and financial documentation comply with internal finance policies and procurement guidelines .
• Maintain proper documentation for audit and financial governance purposes .
• Track contract expiration dates and renewal timelines.
• Improve tracking workflows using tools like:
• Microsoft Excel
• Microsoft SharePoint
• Automate reporting where possible.
• A simple SOW template
• A Project Finance Tracker template (Excel structure)
• A weekly reporting dashboard format