Administrative Assistant

U Value Insulation is an established international company, with over 40 years’ experience offering the building industry vast product choice combined with in-depth technical expertise. Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value.

Location: Ballycoolin, Dublin 15 (moving to Dunshaughlin in 2026)

The Administrative Assistant role will provide crucial support to our busy logistics & purchasing team. The day-to-day responsibilities typically include the following;

Key duties:

• Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system.
• Contacting vendors to check stock, get quotes, confirm order details, and track deliveries.
• Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets.
• Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable.
• Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered.
• Maintaining accurate stock levels across 3 Leinster branches
• Ensuring PO's match supplier confirmations and supplier invoices
• Provide ad-hoc administrative duties as and when required by management

Requirements

• Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas and data analysis.
• High accuracy and speed.
• Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment).
• You'll be constantly interacting with suppliers and internal colleagues.
• Juggling high volume orders and deadlines is standard
• Attention to detail
• Resolving issues like late deliveries, incorrect shipments, or price discrepancies.
• Collaborating closely with the entire procurement and operations team.

*Candidates must be eligible to work in Ireland and be already living in Ireland*

Benefits

• Company pension
• Group life cover
• Health cash plan
• 24 days annual leave
• Monthly company lunch
• Bike to work scheme
• On-site parking
• Employee assistance program
• Early finish on Fridays