Personal Travel Manager

About the Role

We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for IT companies around the world. People make a difference in the big game and we can help you find the right ones.

We are currently looking for a Travel Manager to support a high-profile entrepreneur with an intensive international schedule. This role focuses on personal support, complex travel coordination, and lifestyle management at the highest level of confidentiality and service.

This is not a traditional Travel Manager position. It is a high-intensity, service-oriented role that demands exceptional organization, resilience, and the ability to anticipate needs before they are expressed. The ideal candidate doesn’t just execute — they think ahead, protect the principal’s time, and free him to focus entirely on his business.

Key Responsibilities:

• Own end-to-end planning of all trips and business travel — flights, transfers, hotels, and on-site activities — from first booking to return.
• Take full ownership of the travel process and its outcomes, with minimal oversight required.
• Organize and coordinate all international travel end-to-end, including complex itineraries with multiple flight segments within a single trip.
• Book and manage private aviation — charter selection, scheduling, and coordination with operators.
• Source and book hotels globally, based on the Principal’s travel rider, matching property, room category, and location to the principal’s preferences and trip purpose.
• Research and book restaurants in different cities and countries, accounting for cuisine preferences, occasion, and privacy requirements.
• Monitor passport validity, visa status, and all required travel documentation.
• Arrange visa applications and renewals across jurisdictions.
• Prepare packing lists tailored to climate, dress code, event type, and length of stay; manage all luggage logistics.
• Coordinate transfers, meet-and-greet services, and on-site logistics.
• Liaise with drivers, private aviation operators, airlines, hotels, and local service providers.
• Manage airline loyalty programs, hotel memberships, lounge access, and priority services.
• Build contingency plans for flight cancellations, hotel issues, or last-minute itinerary changes.
• Manage urgent or crisis situations during travel calmly and efficiently.

Requirements:

• 3+ years as a Personal Assistant, Lifestyle Manager, Travel Manager, or similar.
• Proven experience supporting UHNWIs, founders, or executives with intensive, travel-heavy schedules.
• Strong expertise in complex international travel: visas, passports, multi-leg itineraries, last-minute changes.
• Hands-on experience booking hotels, private aviation, and restaurants across multiple destinations.
• Highly structured, able to manage multiple priorities and frequent changes at once.
• Full ownership mindset: proactive, service-oriented, able to anticipate needs without supervision.
• Strong problem-solving skills; calm under pressure in non-standard or crisis situations.
• High emotional intelligence, discretion, and an unwavering sense of confidentiality.
• Excellent communication skills and cross-cultural awareness.
• Willing to work a flexible, non-standard schedule, including evenings, weekends, and holidays when required.
• Fluent in Russian and English (written and spoken).
• Based in Cyprus, or willing to relocate to Cyprus following successful completion of the probation period.

What We Offer:

• Competitive compensation package commensurate with experience.
• Performance-based bonus.
• Relocation support for candidates moving to Cyprus.
• Access to a dynamic, international environment with significant growth potential.
• The opportunity to work in close proximity to a driven and visionary entrepreneur.

Hiring Process:

• Initial screening with the TA Specialist.
• Interview with the Chief of Staff and Service Excellence Advisor.
• Team-fit / case-based interview.
• Background and reference checks.
• Final interview with the Founder.