Senior Document Manager (m/f/d)

We’re Hiring: Senior Document Manager (m/f/d) Offshore Wind | Onshore & Offshore Projects | Permanent Position

T.I.S. GmbH has been a specialised consulting and service company in offshore wind energy for over 20 years . We support international clients in the planning, execution and quality assurance of complex energy projects and work with leading companies in the industry.

To strengthen our team, we are looking for a Senior Document Manager (m/f/d) who runs documentation processes professionally and acts as the central interface within the project.

Role

As Senior Document Manager (m/f/d), you are responsible for planning, implementing and controlling project-specific, fit-for-purpose document management (DMG) across the entire document lifecycle – from creation through approval, distribution, filing and archiving to final handover.

You act as the central interface between project management, PMO, internal departments and external partners , and make a key contribution to documentation quality and efficient project communication.

Your Tasks

• Setting up, maintaining and further developing a project-specific document management system (e.g. Aconex, SharePoint, ThinkProject)
• Analysing framework conditions, requirements, internal and external interfaces and guidelines
• Designing processes for the creation, review, approval, distribution and archiving of documents
• Working closely with project management, technical departments and quality assurance
• Defining and documenting roles, tools, templates, structures and filing logic
• Preparing templates, DMG guidelines, project instructions and reports
• Training project teams (e.g. presentations, how-to guides)
• Quality control of incoming and outgoing documents, and tracking of deadlines and workflows
• Administering the document management system (user management, access rights, system maintenance)
• Coordinating as-built documentation and handover to the corporate archive
• Interface management with external partners (e.g. suppliers)
• Ensuring compliance and documentation in line with applicable standards (e.g. ISO 9001)

Your Profile

• Completed vocational training or degree in document management, information technology or a comparable field
• At least 5 years of professional experience in large infrastructure or industrial projects
• Proven experience in implementing and using common DMG systems and virtual project rooms
• Strong organisational skills and structured thinking
• Strong communication skills and a team-oriented approach
• High sense of responsibility when handling sensitive information

What We Offer

• Permanent position with a growing, specialised company
• Involvement in international onshore and offshore energy projects
• Collaboration with top players in the offshore wind industry
• Long-term prospects, responsibility and room to shape your role

👉 Interested? We look forward to your application or a referral from your network.