Office Manager (m/f/d) (parttime)

About the job

As an Office manager, you are the pivotal force that keeps our vibrant, international office running smoothly! As an organized, proactive, and charismatic professional , you will join our modern, growing team. If you thrive in a dynamic environment and love being the go-to person who makes things happen, this varied role is for you.

You will be the welcoming face of our company and the organizational mastermind behind the scenes, ensuring a seamless experience for colleagues and visitors alike.

This is a part-time position (20 hours per week) , offering flexibility while playing a key role in the day-to-day success of our office.

Key Responsibilities include:

• Be the Heart of the Office : Serve as the first point of contact for visitors, employees, and external partners. Act as the key liaison with our co-working space to coordinate employee access, visitor arrangements, meeting room bookings, courier and postal services, and day-to-day workplace needs.
• Operational Excellence : Oversee daily office operations, proactively manage inventory levels and office supplies, place and track orders, handle expenses, coordinate facility-related contracts and maintenance interventions, and ensure the workspace remains professional, functional, and welcoming at all times.
• Travel Arrangements : Coordinate end-to-end business travel, including flights, accommodation, ground transportation, and itinerary management.
• Financial Administration Support : Support day-to-day financial administration, including processing expense reports, tracking expenditures against budget, and coordinating with external suppliers and service providers.
• Event Coordination : Plan and organize internal meetings, team events, and company activities, ensuring seamless execution and a positive employee experience.
• Onboarding Support : Be the first face to greet our new joiners on their first day and help them get started on their learning journey.

Your interest and skills

• A proactive professional with a relevant bachelor's degree or equivalent experience; a background in office management, hospitality, business administration, or workplace operations is a plus.
• 2-3 years of experience in office management, workplace operations, or a similar administrative role.
• Previous experience in a fast-paced technology, scale-up, or startup environment is an advantage.
• Fluent communication skills in both Dutch and English, with the ability to build strong relationships across all levels of the organization.
• Exceptional organizational, time management, and problem-solving skills, with a proactive, detail-oriented approach to managing multiple priorities, projects, and operational challenges effectively.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, and Word) and experience using collaboration and productivity tools such as Microsoft Teams.
• Experience managing suppliers, vendors, and workplace service providers, with strong follow-through and stakeholder management skills.
• A customer-service mindset and a genuine passion for creating an exceptional workplace and employee experience.
• High levels of discretion and professionalism when handling confidential and sensitive information.

What We Offer:

We would like to welcome you to an international and multicultural company that has been operating for over 30 years and is doubling in size every 5 years. Growth is our middle name, while we strongly adhere to our horizontal and open company culture.

At Sofico, we believe great ideas often start with a good cup of coffee. Of course, water and other refreshments are always available too. Beyond work, we place great value on connecting as a team through a variety of social events, including after-work drinks, BBQs, family days, company weekends or a walking dinner with the whole company.

You will work from our modern, state-of-the-art office, which is easily accessible. In return for your dedication and contributions, we offer an extensive salary package.