Events Coordinator, Student Union Programming

Position Overview The Student Union, Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union B2uilding, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.

Mission The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.

Job Summary

The Coordinator, Student Union Programming is responsible for developing and providing programs and events in collaboration with various student groups, the campus community, and the Student Union staff to promote and produce quality programs, entertainment, and educational opportunities that take place in the Student Union facilities or on campus. The position reports to, and receives general supervision and direction from the Manager, Events, and Programs.

Essential Functions and Tasks

Duties and Responsibilities

• Plans, organizes, schedules, supervises, coordinates, reviews, and evaluates program of events (weekly and/or bi- monthly) including comedy, small concerts, lectures, performing arts, multicultural programs, movie nights, and other special events which include assessing each of the events for a learning outcome, value to the student or campus community.
• Assist the Manager, Events and Programs with coordinating and executing the annual events.
• Assist Manager in the preparation of a preliminary expense budget for each event, along with an end of event settlement
• Responsible for hiring, onboarding, training, supervising, scheduling, payroll and oversight of student assistants.
• Works with the Associate Director for Accounting and Finance to ensure the proper insurance is procured for the type of event being offered.
• Partners with SU Events and Audio Services to Coordinate and communicate with appropriate departments to schedule space, audio visual, and food/beverage for specific programming logistics.
• Partner with SUI Marketing department to support the promotion of its programs.
• Partner with SUI Student Success and Assessment team to ensure learning outcomes are developed and assessed annually for the student staff.
• Works collaboratively and cooperatively with the partners in the Division of Student Affairs and various departments across campus to facilitate diverse and inclusive Esports activities.
• Perform additional duties as assigned.