Administrative Travel Assistant

Administrative Travel Assistant

Location: Lehi, UT Job Type: Full-Time (40 hours) ON-SITE (Not Remote) Reports To: Executive Administrative Manager

Position Overview

We are seeking a highly organized and detail-oriented Travel Coordinator & Employee Support Administrator to manage corporate travel arrangements and provide exceptional employee support. This role ensures efficient, cost-effective travel solutions while maintaining compliance with company policies and fostering a positive work environment.

Key Responsibilities

Travel Coordination

• Arrange flights, accommodations, ground transportation, and other travel logistics for employees.
• Prepare and distribute comprehensive travel itineraries, including flight details, hotel reservations, and meeting schedules.
• Ensure adherence to company travel policies and budget guidelines; track expenses and reconcile invoices.
• Negotiate with vendors (airlines, hotels, etc.) to secure competitive rates and favorable terms.
• Serve as the primary point of contact for travelers, providing assistance with travel-related inquiries and emergencies.
• Advise employees on visa requirements and necessary documentation for international travel.
• Analyze travel data to identify trends and opportunities for cost savings.

Employee Support

• Manage employee onboarding and offboarding processes in collaboration with managers, HR, and IT.
• Oversee PTO approvals and ensure compliance with company policies.
• Develop and implement employee engagement initiatives, including incentive programs, events, and meetings.
• Act as a liaison between employees and management across all locations.

Qualifications & Skills

• Experience: 3–5 years of corporate travel coordination experience, including large-scale events.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, MS Teams).
• Soft Skills:
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• High level of customer service orientation and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong negotiation skills and ability to meet deadlines under pressure.

Benefits

• Comprehensive health coverage (Medical, Dental, Vision, Life, Disability).
• Paid Time Off.

Serenity Healthcare is an Equal Opportunity Employer. Employment is contingent upon successful completion of background checks and drug screening.