Business Development Coordinator

Summary

We are seeking a highly organized, proactive, and detail-oriented Business Development Coordinator to support the company's business development efforts through the coordination of proposals, presentations, marketing initiatives, and client-facing materials.

As part of the Business Development team, this role will collaborate with subject matter experts (SMEs) and cross-functional stakeholders to develop high-quality responses to Requests for Information (RFIs), Requests for Proposals (RFPs), and other business opportunities. The ideal candidate is an exceptional communicator with strong writing skills, a collaborative mindset, and the ability to manage multiple projects and deadlines in a fast-paced environment.

Responsibilities

Business Development Support

• Collect, create, and edit assets for proposals, presentations, agendas, implementation schedules, and other business development materials.
• Support the development and submission of Requests for Information (RFIs), Requests for Proposals (RFPs), and other client questionnaires.
• Review RFI and RFP documents and coordinate the collection of required information.
• Gather input from internal subject matter experts and compile responses in a clear, accurate, and compelling manner.
• Create, format, proofread, and edit business development documents and proposal responses.
• Maintain and update the internal proposal response database to ensure content remains current and accessible.

Marketing & Research

• Participate in brainstorming sessions and creative ideation for client messaging, gifting concepts, and strategic business development initiatives.
• Conduct market and merchandise trend research to support client proposals and presentations.
• Assist in developing polished, client-ready materials that align with company branding and objectives.
• Contribute ideas and insights that strengthen proposal content and client engagement efforts.

Cross-Functional Collaboration

• Build strong relationships with stakeholders across multiple departments.
• Navigate the organization effectively to gather information needed to accurately respond to RFIs, RFPs, and other business inquiries.
• Collaborate closely with SMEs to ensure responses are accurate, complete, and submitted on time.
• Coordinate multiple projects simultaneously while maintaining a high level of quality and attention to detail.

Project Coordination & Process Improvement

• Manage competing priorities and meet tight client-driven and internal deadlines.
• Identify opportunities to improve proposal development processes, content management, and team efficiency.
• Support additional business development and marketing initiatives as assigned.
• Adapt quickly to changing business needs and project requirements.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred.
• 2+ years of experience in business development support, proposal coordination, marketing, project coordination, or a similar role within a fast-paced, deadline-driven environment.
• Strong writing, editing, proofreading, and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) .
• Experience supporting RFI/RFP responses and managing proposal-related documentation preferred.
• Prior database management experience is an advantage.
• Strong organizational, project management, and stakeholder management skills with exceptional attention to detail.
• Ability to gather information from cross-functional teams and develop clear, accurate, and compelling content.
• Strong research, analytical, and problem-solving abilities.
• Adaptable, proactive, and able to manage multiple priorities while maintaining a positive, collaborative mindset.