Buying Operations Coordinator

Company Overview:

Founded in 2016, Printfresh is a majority woman-owned brand creating whimsical sleepwear and lifestyle items inspired by nature, animals, and home décor. Our designs are crafted with care, beginning as gouache paintings before being hand-printed or embroidered on 100% organic cotton by artisan partners in India. We value creativity, sustainability, and a customer-centric approach.

Position Overview:

The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you’ll help keep our operations running smoothly and ensure that every product meets our high-quality standards.

This is a full-time position in our Philadelphia office.

Key Responsibilities:

• Purchase Order Management:

Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise.

• Vendor and Logistics Coordination:

Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries.

• Inventory and Data Management:

Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data.

• Production and Quality Support:

Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standards.

• Team Collaboration:

Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches.

Requirements

Qualifications:

• Experience:

2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications.

• Skills:
• Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and problem-solving skills with a sense of urgency.
• Attributes:

Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment.

Benefits

What We Offer:

• Health benefits, PTO, and a 401(k) plan with company match.
• Employee discount on Printfresh products.
• A collaborative, creative office environment with some hybrid flexibility.

About Our Culture:

At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:

• Do the Right Thing
• Just Say It
• Do What It Takes
• Just Off-Center
• Customer-Centric
• Learning Oriented

If you’re a detail-oriented professional with a passion for production and an appreciation for bold, colorful designs, we’d love to hear from you! Qualified candidates should include a cover letter telling us why you want to work with us.