T & I Practicum GA (AY 26-27 C91157)

Under supervision of the professors of Practicum in Interpretation, the GA provides administrative support for the Practicum in Interpretation course. This is a non-exempt, temporary part time staff position.

This position is compensated at the Level B rate on the MIIS student wage scale. $17.45 per hour

ESSENTIAL DUTIES/RESPONSIBILITIES

• Sets up a new Canvas site for the course. Rolls over as much as possible from the previous semester(s), and create a new Calendar of Events (CoE), and CI and CL List.
• Reads all emails sent by the practicum professors (PPs). Adds all events mentioned in the emails to the corresponding weeks on the CoE.
• Checks all equipped locations for interpretable events. Uses 25live, the MIIS Events page, and the academic calendar.
• Puts interpretable one-off events, speaker series events, etc. on the CoE
• Compiles a list of courses held in equipped locations (course title and number, professor’s name, class times and venues) and shares with the PPs for discussion.
• Attends Friday workshops.
• Checks email on a daily basis, responds to everything that is time-sensitive on the same day.
• Is the practicum students’ main POC for questions and issues throughout the week
• Updates the CoE as soon as the PPs suggest new events.
• Requests materials from event organizers, makes sure the CIs get materials for preparation.
• Attends planning meetings as sheduled.
• Manages the Canvas site on a daily basis, e.g.:

o Creates sign-up forms for weekly events

o Monitors sign-ups, confirm interpreters, add their names to the CoE

• Updates the booth hour tracker on a weekly basis
• Does additional room/lab reservation as necessary
• Reviews logs
• Alerts Media Services and Security of the events which are going to be interpreted (if additional support is needed)
• Sends reminders about workshops to the class
• Helps with arrangements for field trips (e.g. carpooling, assigning students to groups, etc.)
• Recharges and does inventory on equipment on a biweekly basis

OTHER DUTIES/RESPONSIBILITIES

Performs other related duties as requested by Program.

Requirements

Knowledge/Skills/Abilities

• Keyboarding skills of approximately 50 w.p.m.
• Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).
• Solid written and oral communication skills.
• Professional and courteous telephone skills.
• Attention to detail and record keeping skills.
• Skilled command of grammar and spelling.
• Capacity to prioritize and organize work requests and projects, often under pressure.
• Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.
• Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.
• Willingness and ability to comply with Institute policies, procedures, and mandates.

Education/Experience

A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.

Physical Requirements/Environment

The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.