Export Documentation Specialist

Key Responsibilities

• Prepare export documentation for ocean, air, and land shipments .
• Process and validate commercial invoices, COOs, Free Sale Certificates , and other country-specific documents.
• Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
• Ensure timely and accurate processing of export shipments.
• Maintain organized and cataloged export files.
• Monitor accounts payable/receivable for timely payments.
• Ensure compliance with export laws and regulations .
• Manage sample procurement, packing, and shipment via UPS/DHL.
• Prepare export documentation for trade shows and marketing activities.
• Support the international sales team on assigned tasks

Requirements

• Education: Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field (preferred).
• Experience: 2–3 years in relevant work experience.
• Skills:
• Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365) .
• Detail-oriented, with the ability to learn quickly and retain information.
• Strong work ethic and teamwork skills.
• Physical Requirements: Ability to lift up to 30 lbs., move, and pack boxes; walk to and interact with the warehouse regularly

Benefits

• Salary range: $60,000 – $70,000/year .
• Benefits include health, dental, and vision insurance , 401(k) matching , and other perks