HR Administrator

Our client, a well-established organisation, is looking to recruit an HR Administrator to join their People & Culture team.

The successful candidate will provide day-to-day administrative support across different HR activities, including employee documentation, work permits, recruitment and onboarding. This role would suit someone with previous HR administration experience who is organised, detail-oriented and comfortable dealing with local employment authorities.

Responsibilities

• Provide general administrative support to the People & Culture team.
• Assist with the preparation and processing of employment-related documentation, including work permits and employment verification documents .
• Liaise with relevant Maltese authorities, including Jobsplus and Identità , in relation to employment documentation and processes.
• Maintain accurate and up-to-date employee records, both digitally and through physical filing systems.
• Support recruitment activities, including CV screening, interview scheduling and communication with candidates.
• Assist with the preparation of HR letters, forms, templates and other employee documentation.
• Support employee onboarding by preparing the necessary documentation and orientation materials.
• Ensure HR documentation and employee information are handled accurately and confidentially.
• Provide additional administrative support to the HR team as required.

Requirements

• 1–2 years of experience within HR administration or a similar role .
• Previous experience dealing with Maltese government authorities regarding employment documentation, particularly Jobsplus and Identità .
• Good understanding of general HR administrative processes.
• Strong verbal and written communication skills.
• Good working knowledge of Microsoft Office , particularly Outlook, Word and Excel.
• Excellent organisational skills and strong attention to detail.
• Ability to handle confidential and sensitive employee information with a high level of discretion.
• Proactive approach with the ability to manage multiple administrative tasks and deadlines.
• Ability to work effectively both independently and as part of a team.