AIRCOM-002 Mgmt of Deployable Comm and Info Systems (NS) - THU 22 Oct

Deadline Date: Thursday 22 October 2026

Requirement: Provision of Support Services for the Management of Deployable Communication and Information Systems at Deployable Air Command & Control Centre (DACCC)

Location: Poggio Renatico, Italy

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): BASE 2026: approx. 300 hrs (1 Contractor * 150 h/month)

Option 2027:

Option 1: 600 hrs for 01 Jan – 31. April 2027

Option 2: 900 hrs for additional 6 months

Period of Performance: 2026 BASE period: As soon as possible, but no later than 01 November 2026 (tentative) until 31 December 2026.

2027 OPTION period:

Option1: 01 Jan – 31 March 2027

Option2: Additional 6 months beyond 31 March 2027

Required Security Clearance: NATO SECRET

Special Terms and Conditions: The contractor will be responsible for complying with the respective national requirements for working permits, visas, taxes, social security etc. whilst working on site at D.A.C.C.C, Poggio Renatico, Italy

No special status is either conferred or implied by the host organisation, D.A.C.C.C, Italy to the contractor whilst working on site.

Documents required for on-boarding:

• Copies of their ID
• Copies of security clearance confirmation
• BASE ACCESS REQUEST 2026 DACC3.
• DACCC_PAF_Template

1. General

a. This requirement addresses the need for proper accountability and management of Deployable Communication and Information Systems (D-CIS) currently deposited at the DACCC. At present, D-CIS systems are not fully recorded in any centralized logistics system. Certain components are owned by NCIA, while others were procured through NSPA. However, the D-CIS capabilities were delivered as complete systems, and individual components have not been systematically registered in any logistics system of record.

b. As DACCC is now the designated user and responsible authority on behalf of ACO for managing this equipment, there is currently no clear guidance on which items should be recorded in which system. DACCC therefore requires expert support to:

• Identify all equipment components;
• Determine the appropriate system of record for each item;
• Input and manage the data within the relevant systems.

c. DACCC personnel do not possess the required system expertise. Additionally, only two of five authorized posts are currently occupied. During the last AIRCOM AI visit, related to the DACCC trial structure, it was agreed that, of the five posts currently identified in the Post Establishment (PE), three additional posts should be created to adequately manage all logistics tasks related to the Warehouse.

Until additional posts can be covered by nations or converted into temporary civilian positions, contractor support is essential.

2. Scope of the Requirements

a. DACCC requires support services to assist the Combat Service Support Division (CSS) in identifying, cataloguing, and inventorying all D-CIS equipment (e.g., DADR, GAG).

b. The contractor shall:

• Identify and inventory all D-CIS-related equipment within DACCC facilities;
• Determine the appropriate system of record (e.g., NDSS, NCIS) for each item;
• Input all relevant data into the appropriate system;
• Conduct physical inspections of warehouses and storage containers every two months;
• Ensure all items are identified, labeled, and properly recorded;
• Apply barcodes to all identified items and register them in the system;
• Support the execution of a complete floor-to-book inventory;
• Provide administrative and analytical support to the CSS Division in relation to the tasks described above, including the collection and consolidation of data, as well as the preparation of reports and inventories in compliance with NATO Financial Rules and ISPAS recommendations.

c. Services shall be:

• Delivered on a full-time basis, on-site at the Deployable Air Command & Control Centre (DACCC), Poggio Renatico. Services may include occasional travel to other deployed locations within NATO nations to identify and inventory D-CIS equipment that may be deployed throughout the duration of the contract;
• Integrated into daily operations under the direction of the CSS Division Head.

d. Deliverables:

• D-CIS-related equipment inventory shall be presented monthly by the Contractor to the CSS Division;
• Detailed written reports of physical inspections conducted in warehouses and storage containers shall be submitted to the CSS Division by the Contractor;
• A final written report shall be submitted by the Contractor to the CSS Division at the end of the performance period of the contract consisting of the following: The number of equipment items identified, entered into systems, labeled, warehouse inspections completed, discrepancies resolved, and improvements in asset accountability; Provide the final inventory status, including equipment accounted for, items still requiring identification, missing or unserviceable equipment, items needing further investigation, and equipment at deployed locations;Inspection activities to include dates, warehouse conditions, storage compliance, labeling status, discrepancies found, and corrective actions taken; Document challenges such as unidentified equipment; Offer recommendations to improve inventory complete.
• A complete floor-to-book inventory shall be submitted by the Contractor to the CSS Division at the end of the performance period of the contract.

3. Planning/Calendar

a. Contractor support is required as soon as possible, as the equipment has not been properly tracked since its transfer to DACCC.

b. Estimated Initial Period of Performance:

Start Date: 1 November 2026 (tentative)

End Date: 30 April 2027 (estimated).

Option: 6 months extension

c. The anticipated duration of the support requirement is six (6) months, with one (1) option to extend for an additional six (6) months.

This period corresponds to the estimated timeframe required to convert the current uncovered posts into temporary civilian positions, recruit and onboard permanent replacements, and address the staffing gap caused by the three vacant positions.

While the expected duration of intensive support is six (6) months, the extension option provides flexibility depending on the time required to complete equipment identification, inventory validation, and system integration.

4. Personnel Required

[See Requirements]

5. Infrastructure Support Required

a. DACCC will provide all necessary infrastructure, including:

• Office workspace within DACCC facilities;
• Access to NATO networks (NATO Secret and NATO Unclassified);
• Standard IT equipment (desktop/laptop, monitor, etc.);
• Access badges and internal communication tools.

b. System access will be granted in accordance with applicable IT and security policies.

6. Security

Contractor personnel must comply with all NATO and AIRCOM security regulations.

Requirements include:

• Possession of a valid NATO Secret Security Clearance;
• Signature of a Non-Disclosure Agreement (NDA) prior to commencing duties;
• Compliance with all information security and data protection policies;
• Completion of mandatory security and IT awareness training;
• Access granted strictly on a need-to-know basis.

Requirements

4. Personnel Required

For the services under this SOW we require 3 resources, with the following skills and experience:

a. Required Expertise:

• NATO Depot and Supply System (NDSS);
• Inventory systems like Enterprise Business Application used by NCIA and manufacture applications for managing the radar systems;
• Telecommunication/CIS equipment identification (e.g., DADR, GAG).

b. Required Qualifications:

• At least two years of proven experience in inventory and asset management;
• Demonstrated expertise in relevant systems of record;
• Knowledge of item identification and data recording processes;
• Experience in international or governmental environments (desirable);
• Have at least two years of familiarity with Telecommunication/CIS systems and associated components;
• Strong analytical skills and attention to detail;
• Ability to work independently and within a multinational team;
• Proficiency in English (written and spoken).

c. Contractor personnel shall support all material management activities and ensure knowledge transfer to maintain continuity after contract completion.

6. Security

Contractor personnel must comply with all NATO and AIRCOM security regulations.

Requirements include:

• Possession of a valid NATO Secret Security Clearance;