HR Operations Specialist

Elgin Values Core behavioural responsibilities for all employees

Agility  We Lead with Agility

Integrity  We Act with Integrity

Excellence  We Empower Excellence

Care We Value Care

Job Description Location:  Dublin Contract Type:  6-Month Fixed -Term Contract

Are you an HR professional who combines a passion for people with strong attention to detail and a talent for keeping things running smoothly?

We are seeking an experienced, organised and detail-oriented HR Operations Specialist to join our People & Culture team on a six-month fixed-term contract. Reporting to the Head of People & Culture, you will play a key role in ensuring our day-to-day people operations run smoothly and efficiently across the employee lifecycle. This is a hands-on role covering HR administration, recruitment coordination, employee queries, systems and data, payroll inputs and operational support to the wider business. You will bring sound judgement, discretion and a practical, people-focused approach in a fast-paced environment.

What you will do:

• Manage day-to-day HR operations across the employee lifecycle, including onboarding, contractual changes, leave, employee records and offboarding.
• Support recruitment operations and coordination, including job postings, candidate tracking and communications, scheduling interviews across multiple stakeholders, interview logistics, recruitment documentation and offer processes, ensuring a professional and timely candidate experience.
• Prepare employment documentation including contracts, letters and other employee correspondence, ensuring accuracy and consistency.
• Maintain accurate employee records and HR systems, ensuring people data is complete, up to date and handled confidentially.
• Act as a first point of contact for employee HR queries, providing clear, timely and helpful support and escalating matters where appropriate.
• Coordinate onboarding and offboarding processes to ensure a positive and consistent employee experience.
• Support payroll preparation and maintain accurate leave, absence and other employee-related records, ensuring changes are captured and communicated within required timelines.
• Support the Head of People & Culture with employee relations matters, HR processes and wider People & Culture initiatives as required.
• Help ensure HR policies, processes and documentation remain current, practical and aligned with Irish employment legislation and internal requirements.
• Produce people data and reporting, and identify opportunities to simplify, document and improve HR processes and ways of working.

Your profile What you will need:

• Ideally 3+ years of experience in HR Operations, People Operations, HR Administration, HR Generalist or a similar role.
• Good working knowledge of Irish employment legislation and core HR processes across the employee lifecycle.
• Strong organisational and time-management skills, with excellent attention to detail and the ability to manage multiple priorities.
• Strong coordination and diary-management skills, with experience scheduling interviews or meetings across multiple stakeholders.
• Experience working with HR systems and employee data, with a high level of accuracy and confidence using Microsoft Office, particularly Excel.
• Strong written and verbal communication skills, with a professional and service-focused approach to supporting employees and managers.
• Sound judgement, adaptability and a practical, solutions-focused approach, with a high degree of discretion when handling sensitive employee information.
• CIPD qualification or equivalent HR qualification is desirable but not essential.