Office Manager and Executive Assistant

About us

We are Digital Science and we are advancing the research ecosystem.

We are a pioneering technology company, and our vision is of a future where a trusted and collaborative research ecosystem drives progress for all. We believe in better, open, collaborative and inclusive research. In creating the next generation of tools and working in partnership with the community we tackle some of the biggest challenges to research. In order to achieve our vision, we need innovative, inspiring and dynamic people to join our team. Want to join us?

Your new role

To deliver comprehensive administrative and executive assistance to Europe-based Management Board members and Executive team colleagues, providing proactive calendar management, meeting coordination, and travel support. In addition, the role provides essential office management and facilities coordination for Digital Science's London office in Farringdon, maintaining a safe, efficient, and welcoming operational environment.

Acting as a key liaison for senior leadership, visiting staff, and external guests, this role works in close alignment with the Executive Assistant to the CEO to ensure smooth cross-functional coordination. As the primary operational contact for the London workspace, the role oversees day-to-day site operations, manages the relationship with external facilities partners (PanMac Facilities, Reception, and Security), health and safety compliance, internal events, and cross-functional administrative workflows.

This is a hybrid role, with a minimum of 3 days per week in our London office.

Please note - due to business need, we can only accept applications from candidates who reside in the UK, where we have an established legal entity.

If you apply from outside of this area, your application will not be considered.

Please be aware that we may close this position early if we receive a high volume of applications, so we encourage you to apply promptly.