Executive Assistant

Role Summary

We are hiring an Executive Assistant to directly support the CEO of a fast-moving startup. You will manage the CEO’s calendar, inbox, priorities, and follow-ups while serving as a trusted partner who keeps work moving in a fast-paced environment where priorities can shift quickly.

This role is ideal for someone with strong executive support experience who is proactive, highly organized, resourceful, and comfortable operating with ambiguity . You should be able to anticipate needs, make sound decisions, and move work forward without needing detailed instructions.

Key Responsibilities

• Manage the CEO’s calendar, scheduling, and meeting coordination with internal and external stakeholders
• Monitor and organize the CEO’s inbox, identify priorities, and assist with routine correspondence
• Track action items, deadlines, and follow-ups across multiple workstreams
• Prepare agendas, briefing notes, and meeting materials
• Triage and prioritize incoming requests based on the CEO’s goals and priorities
• Coordinate travel, meetings, and other logistics as needed
• Organize documents, files, and internal information for easy access
• Support ad hoc projects and administrative initiatives as the business evolves
• Anticipate the CEO’s needs and proactively follow through on outstanding tasks
• Handle confidential and sensitive information with a high level of discretion

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant supporting a senior executive
• Experience directly supporting a CEO, founder, or C-level executive , preferably in a startup or fast-growing environment
• Strong written and verbal English communication skills
• Excellent organization, prioritization, and time-management skills
• Comfortable working with ambiguity, shifting priorities, and a fast-paced environment
• Highly proactive and resourceful, with the ability to work independently
• Strong judgment and problem-solving skills
• Able to anticipate needs rather than simply respond to requests
• Demonstrated discretion when handling confidential information
• Proficient with calendar, email, communication, and productivity tools
• Location-flexible — candidates may be based anywhere

Requirements

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps .
• Backup internet connection with at least 10 Mbps .
• Backup connection must be capable of supporting work during a power outage.
• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer) , Intel Core i3 (10th generation or newer) , AMD Ryzen 5 , or an equivalent processor.
• A minimum of 8 GB RAM .
• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.
• A functioning webcam .
• A noise-canceling USB headset .
• A quiet, dedicated home office space .
• Peripherals and Workspace: A smartphone for communication and verification purposes.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.