Proposal and Contract Specialist

Key Responsibilities:

• Manages and compiles all specifications to ensure that proposals and contracts, including change orders are forwarded to sales staff or clients/prospective clients in a timely manner
• Enters work orders and subsequent change orders into the contact database
• Works within CSM guidelines and pricing structures provided to develop proposals
• Participates in work order review meetings with applicable resources and participates in project management meetings as needed
• Performs timely follow-up and maintains an up to date contact database
• Compiles and updates information for pricing and company guidelines for sales contracts
• Partners with sales as needed for formal presentations to ensure thorough client understanding of work order proposal
• Participates in various team meetings with sales team, marketing team, and operations team in order to learn and contribute
• Takes responsibility for personal skill development in continuing to learn current pharmaceutical standards and industry trends
• To follow, promote and enforce relevant SOPs, Job Aids, and Company policies and procedures
• Performs other related job duties or responsibilities as assigned

General Responsibilities:

• Champion the Clinigen Way principles which underpin everything we do, living those values in daily Clinigen life
• Know Clinigen’s strategy and ensure what you do on a day-to-day basis is in line with those strategic objectives
• Ensure the work you do is of high quality and that Clinigen standards, procedures and policies are followed at all times
• Engage in personal professional development and attend mandatory training
• Present the Company in a positive way at all times with internal and external clients, customers and staff
• Comply with the Company’s HR policies and the Health and Safety policy at all times
• Work flexibly and efficiently in order to meet internal and external customer needs, whilst maintaining the highest possible professional standards
• Bring new ideas and approaches with an open mind
• Maintain confidentiality and security at all times

Requirements

• 3-5 years of relevant experience in detail-oriented work environment
• High School diploma (CESS) or Bachelor’s degree
• An understanding and background in clinical trial principles and processes strongly preferred as well as in sales and business development
• Superior verbal, written, and interpersonal communication skills at all levels
• Ability to work under pressure, meet deadlines, and adapt in a fast pace environment
• Self-motivated with exceptional time management skills and the ability to efficiently prioritize tasks
• Confidentiality of all client information
• Fluent in English
• Highly computer literate; experience operating with all Microsoft Office software
• Ability to operate office equipment (telephone, calculator, photocopier, fax, and scanning machines)