Operations Coordinator (Media & Publishing)

OPERATIONS COORDINATOR (MEDIA & PUBLISHING)

Job Title: Operations Coordinator (Media & Publishing)

Job Category: Full-Time (40 hours per week)

Job Location: 100% work-from-home

Job Schedule: Mondays through Fridays, 9:00 AM - 6:00 PM Eastern Time

About Us:

At C9 Staff, we’re passionate about connecting exceptional Filipino professionals with stable, global clients who truly value long-term relationships. As a freelancer in the Philippines, we understand your need for stability. That’s why we focus exclusively on long-term clients who value enduring partnerships. This approach ensures you have consistent opportunities to work on innovative projects with dynamic teams, providing the security and growth potential you seek. 🌟

We don’t just offer jobs; we offer career paths. Most of our clients stay with us for at least 4-5 years, so if you’re selected and find your perfect fit, you’re in it for the long haul! Imagine being recognized as a top performer and getting an all-expenses-paid trip to the US to visit your client. Or starting as a Data Entry Specialist and growing into a Data Analyst role over the years! These are just some of our success stories that make us more than just a remote staffing agency.

At C9 Staff, we don’t treat our team as mere headcounts; we root for your growth and success every step of the way. 🚀

So, are you ready to be our next success story? 😊

The Opportunity:

We’re looking for a detail-oriented and highly organized Operations Coordinator to support our media and publisher operations team. You’ll play a critical role in keeping data accurate, processes smooth, and teams aligned. This is a great opportunity for someone who thrives in structured environments, enjoys working cross-functionally, and finds satisfaction in getting the small things right so the big things go smoothly. 🌟

Publisher Operations Support :

• Contact Maintainer 📇 : Maintain and update publisher contact details for accuracy
• CRM Organizer 🗂️ : Consolidate duplicate publisher records or aliases in CRM systems
• Onboarding Assistant 🚀 : Correspond with publishers during onboarding—coordinate link building, pixel testing, and billing verification
• Launch Supporter 🎯 : Track, document, and support new publisher launches, tests, and turn-downs with Publisher Managers
• Data Logger 📝 : Ensure publisher property information is correctly logged and up to date
• Benchmark Collector 📊 : Request and store benchmark stats for performance projections
• Test Tracker 🧪 : Process test orders for new accounts and assist with troubleshooting as needed

Campaign & Asset Management :

• Media Kit Collector 📂 : Request, review, and store publisher media kits and placement samples
• Creative QA Specialist 🎨 : Ensure creatives match publisher specs and requirements
• Review Facilitator ✅ : Coordinate internal review, feedback, and approvals for placement comps
• Creative Librarian 🖼️ : Store client-approved creatives and keep live documentation current
• Link Builder 🔗 : Generate and distribute tracking links, ensuring proper setup and communication
• Pixel Integrator 📥 : Request postback integrations, piggyback pixels, and manage testing workflows

Billing & Financial Coordination:

• Finance Communicator 💬 : Liaise with finance teams to communicate billing terms and project details
• IO Checker 📃 : Ensure insertion orders are in place for all billing needs
• Billing Tracker 💸 : Monitor and log billing changes and opportunities in the project management system

Project & Process Management:

• Data Integrity Lead 📊 : Maintain clean data in project management and CRM platforms
• Automation Watchdog 🔁 : Monitor automations and troubleshoot any issues to keep workflows running efficiently
• Documentation Organizer 📑 : Maintain internal documentation, templates, and tracking logs
• Team Aligner 🤝 : Support internal communications to ensure priorities are clear and processes are followed

Who You Are:

• Detail-Oriented 🧐 : You double-check your work and keep systems tidy
• Highly Organized 📅 : You love structured environments and smooth workflows
• Problem-Solver 🛠️ : You spot issues early and offer smart, proactive solutions
• Clear Communicator 🗣️ : You know how to communicate across teams and escalate when needed
• Collaborative Team Player 🤗 : You enjoy working with others and bringing order to cross-functional efforts
• Digital Media Familiarity 📡 : Experience in publisher operations, digital campaigns, or performance media is a plus
• Tracking Knowledge 📈 : Familiar with ad tracking systems, pixel integration, and performance metrics
• Financial Awareness 💵 : Understanding of basic billing processes and documentation like IOs
• Project Management Tools 🧰 : Experience with ClickUp, Asana, Monday.com, or HubSpot is preferred

Our Ideal Team Member:

• Cares Deeply ❤️: Demonstrates a genuine interest in their work, as it reflects in the quality of the output
• Commits Fully 📝: Ensures tasks are completed as promised, without unnecessary delays
• Communicates Clearly 🗨️: Maintains clear and prompt communication with project managers and teammates
• Radiates Positivity 🌞: Brings a can-do spirit to work, fostering a supportive and upbeat team environment
• Collaborates Willingly 🤝: Works closely with cross-functional teams, including designers and project managers
• Seeks Growth 🌱: Commits to personal and professional development, staying updated with industry trends

Requirements

• At least 50 mbps stable Internet connection
• Back-up internet
• At least 8GB RAM
• Core i5 or higher processor
• Perfectly working webcam
• Perfectly working mic and audio
• Organized Workstation

Benefits

• 100% Work from Home 💯
• Monthly Grocery Allowance
• Monthly Internet Allowance
• Monthly Electricity Allowance
• Personal Medical Insurance
• Personal Dental Insurance
• Paid Leaves
• Paid Holidays