Administrative Assistant | Bookkeeping

About the Role We are seeking a highly organised, proactive and detail-oriented Administrative Assistant to support a growing group of businesses operating across the architecture, interior design and construction industries. Our client runs three businesses: an interior design company, a general contracting business, and a millwork workshop. With a growing workload across all three, they are looking for a reliable administrative professional to help manage day-to-day operations, streamline processes and keep everything running smoothly. This role will initially be part-time, with the potential to grow into a full-time position as the businesses continue to develop. The ideal candidate will be comfortable managing a variety of administrative responsibilities, maintaining accurate records and supporting project coordination across multiple businesses.

Key Responsibilities ● Administrative Support: Provide day-to-day administrative assistance across the three businesses, helping to keep operations organised and efficient. ● Invoicing and Bookkeeping: Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks. ● Reporting: Maintain accurate records, prepare reports and update spreadsheets to support business operations. ● Project Tracking: Monitor project progress, maintain project trackers and ensure relevant information is kept up to date. ● Spreadsheet Management: Update and maintain Excel spreadsheets, ensuring information is accurate, organised and accessible. ● Data Management: Maintain organised digital records, files and documentation. ● General Business Support: Assist with a variety of administrative tasks as required, helping to reduce the owner's day-to-day workload.